~ Brainerd Housing & Redevelopment Authority ~
HRA – Rental Assistance Specialist
(Click Here to Apply)
General Definition of Work
Under the supervision of the Housing Manager, the Rental Assistance Specialist will assist in the operation of the Housing Choice Voucher (HCV) Program as well as other agency housing initiatives. This position is expected to follow local, HRA, state, and federal policies, regulations and laws.
This posting is open until filled.
Essential Functions
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position.
- Perform all activities relating to in-unit housing inspections.
- Perform all activities relating to intake, eligibility determinations, leasing, move-ins, interim rent changes, annual recertifications, rent calculation, rent reasonableness, repayment agreements, utility schedule, preparing and executing HAP Contracts, and processing rental assistance checks.
- Process applications for placement on housing program waiting lists, prepare denial letters, send notification letters, conduct briefings, maintain waiting lists.
- Share time in rotation doing departmental admin support including mail sorting and front desk support.
- Create and maintain tenant files, develop and maintain a filing system for multiple files, identify files to be purged and files to be retained.
- Process voucher terminations and/or ports.
- Assist with preparation for annual audit. Verify by examination that file documentation is complete and files are audit-ready.
- Assist with data-collection and narrative preparation of annual plan, five-year plan, and future program development opportunities.
- Prepare and maintain Excel spreadsheets, schedules, and reports.
- Complete periodic training related to updated program guidelines, new agency initiatives, or other staff development topics.
- Monthly reporting including Multifamily Tenant Characteristics System (MTCS), Voucher Management System reconciliation (VMS), repayment agreement updates, board updates, Section 3 activity tracking, and Enterprise Income Verification (EIV) monitoring.
- Participate in community resource meetings.
- Other activities as directed.
Qualifications and Competencies
- Associate’s degree in related field plus two years’ experience in position with similar job duties or four years’ combination of relevant education, training and experience that meets the requirement to successfully accomplish the assigned duties and responsibilities as determined by the Executive Director.
- Must have housing inspection certification (i.e. UPS, HQS, NSPIRE) and program specialist certification (i.e Housing Choice Voucher Specialist, Public Housing Occupancy, Certified Occupancy Specialist, Low-Income Housing Tax Credit Specialist, Affordable Housing Professional) certification from a nationally recognized training program, or the ability to be certified within one year of employment.
- Extensive experience with windows-based personal computer software application is required. Possession of a valid driver’s license and access to reliable transportation.
Knowledge, Skills and Abilities
- Knowledge of housing safety and quality standards.
- Ability to meet with applicants and tenants at their residences, and to physically inspect the residence.
- Ability to resolve conflicts and negotiate effectively.
- Ability to serve customers in a professional manner.
- Ability to prepare and submit reports and required information.
- Knowledge of administrative practices, policies and procedures, excellent written and verbal communication skills.
- Knowledge of Fair Housing Laws and regulations.
- Knowledge of MN Landlord/Tenant Statues and Data Privacy Laws.
- Ability to organize, establish priorities, meet program guidelines and timelines and work independently.
- Ability to interpret and apply regulations.
- Knowledge of all facets of the current housing programs.
- Ability to work well with government officials, Board members, Department Managers, property owners and managers, staff and program participants.
Other Requirements and Supplemental Information
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing this job, the employee is required to talk, hear, have eyesight and have mobility enough to operate a variety of office machines, operate a vehicle and work in buildings with stairs and elevators. The employee frequently is required to bend/stoop, reach above shoulder level, push and pull. The employee is occasionally required to squat, crawl, climb, kneel and carry/lift up to 24 lbs.
This job description does not constitute an employment agreement or binding contract and is subject to change by the employer as the needs of the employer and requirements of the job change.
Apply Here: https://www.governmentjobs.com/careers/brainerdmn
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HRA Maintenance Specialist – Part Time
(Click Here to Apply)
General Definition of Work
The Maintenance Specialist is responsible for the direct maintenance, custodial work and repair of all HRA rental units, common areas, office areas, grounds and heating and mechanical plants.
This posting is open until filled.
Essential Functions
- Respond in a timely manner to scheduled and emergency work orders.
- Communicate effectively with team members regarding planned and completed tasks.
- Participate in annual unit inspections and move-in/move-out inspections and walk throughs as assigned.
- Perform basic carpentry, plumbing, electrical, building maintenance and appliance repairs.
- Perform diagnostic testing and/or evaluate basic repairs.
- Perform grounds keeping duties, including lawn, landscape and hardscape maintenance, seasonal maintenance and snow and ice removal as needed to maintain appearance, functionality and safety of all facilities.
- Prepare vacant units for occupancy and ensure timely vacancy turnaround.
- Provide after-hours coverage as needed and/or assigned and to respond to emergency service needs in a timely and effective manner.
- Purchase of parts and inventory as needed for basic repairs.
- Perform all other related duties as assigned in a professional and effective manner.
Qualifications and Competencies
Minimum Qualifications
- High School diploma or GED plus a minimum of two years’ experience in a position with similar job duties that meet the requirement to successfully accomplish the assigned duties and responsibilities as determined by the Executive Director.
- Possession of a valid driver’s license and access to reliable transportation.
- Must have a MN Special Engineer boiler license or the ability to obtain it within 9 months of hire.
- Must be available to handle emergency service calls on an on-call rotation that includes nights, weekends and holidays.
Knowledge, Skills and Abilities
- Ability to effectively work with program participants and staff.
- Ability to adhere to procedures which are in conformance with the HRA and federal policies and procedures.
- Ability to use a computer and relevant software with at least limited proficiency in Microsoft Office.
- Ability to initiate work projects, prioritize workload and work independently.
- Must be willing to attend training deemed essential or beneficial to position or to maintain certificates.
- Basic knowledge and experience in carpentry, mechanical, plumbing, HVAC systems and electrical repairs and replacement and use of the tools used therein.
- Possess at least limited knowledge of applicable building and property compliance codes.
- Working knowledge of the principles of repair and maintenance.
Other Requirements and Supplemental Information
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.
While performing the duties of this job the employee is required to see and hear in the normal range in order to receive detailed information; communicate verbally and in written form to receive and convey detailed and important instructions to others and be understood. If eye or hearing correction is needed, the proper correction needs to be used at work.
Physical demands regularly require using of hands to finger, handle, feel or operate tools or controls, stooping, climbing ladders, bending, kneeling, crouching or crawling, reaching with hands and arms, pushing, pulling and lifting, frequently requires standing, walking, climbing or balancing and repetitive motions, occasionally requires sitting. The employee must occasionally lift and/or move more than 100 pounds; frequently up to 50 pounds and constantly up to 20 pounds.
Work regularly requires operating machines, motor vehicles, equipment and tools, exposure to moving mechanical parts and occasionally working in high, exposed places, exposure to toxic chemicals and exposure to risk of electrical shock. Work is performed in a variety of environmental conditions, both indoors and out, with exposure to temperature variations, noise, vibrations, fumes, odors and airborne particles; performed generally in a moderate to loud noise location. Worker may be required to wear protective gear such as eye, ear and respiratory protection.
Apply Here: https://www.governmentjobs.com/careers/brainerdmn
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