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Employment Opportunities2022-12-01T13:18:12+00:00

~ Brainerd Housing & Redevelopment Authority ~ 

HRA Operations Administrative Specialist

Salary                     $37,440.00 – $47,840.00 Annually
Location                 Brainerd, MN
Job Type                 Full Time
Supervisor             Finance Director
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General Definition of Work

The Operations Administrative Specialist is responsible for providing administrative and special project support to the Executive Director and Department Heads, developing, preparing, and editing correspondence, reports, and presentations; acting as project manager for grants, procurement, and special projects; organizing and maintaining files; planning and scheduling meetings and appointments; and providing assistance administering housing and rehab programs.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position.

  • Assist with Executive Director’s administrative needs such as preparing letters and other correspondence, filing, scheduling appointments and other duties as needed.
  • Assist with preparation and administration of grant-funded projects from beginning through completion.
  • Assist with environmental review process for agency projects.
  • Assist Executive Director and Department Heads in researching identified board initiatives, which may include creating presentations or other informational materials.
  • Assist with special projects, which may include planning and coordinating multiple presentations, disseminating information, planning and organizing special events, and overseeing progress.
  • Assist in tracking and reporting on HUD Section 3 compliance.
  • Conduct client and applicant interviews and income verifications to determine eligibility, process applications in accordance with all applicable program rules and regulations, develop and maintain program waiting lists and create and maintain client files for multiple programs.
  • Conduct research, collect and analyze data to prepare reports and make sound recommendations to management team.
  • Design, prepare, and edit the organization’s public relations materials, including but not limited to presentations, brochures, and websites.
  • Organize and maintain files, ensuring that file documentation is complete, and files are audit ready.
  • Organize work, set priorities, and meet critical deadlines while managing multiple and changing projects.
  • Prepare and maintain excel spreadsheets, schedules, and reports.
  • Provide back-up administration to HRA rehab loan programs, including maintaining the Policy and Procedures Handbook for the Housing Rehabilitation Loan Programs.
  • Procure products, services and contracts needed in compliance with HUD regulations using procurement software.
  • Other activities as directed.

Qualifications and Competencies

Minimum Qualifications

  • Associate degree in related field plus two years’ experience in position with similar job duties; or
  • Four years’ combination of relevant education, training, and experience that meets the requirement to successfully accomplish the assigned duties and responsibilities as determined by the Executive Director.
  • Moderate experience with windows-based software application.
  • Possession of a valid driver’s license.

Knowledge, Skills and Abilities

  • Proficiency with Microsoft Suite of programs.
  • Ability to resolve conflicts and negotiate effectively.
  • Knowledge of administrative practices, policies and procedures, excellent written and verbal communication skills.
  • Knowledge of Data Privacy Laws, Fair Housing Laws, and regulations.
  • Ability to interpret and apply regulations.
  • Ability to organize, establish priorities, meet program guidelines and timelines and work independently.
  • Ability to recognize discrepancies in program data and communications (attention to detail is critical).
  • Ability to perform mathematical functions with accuracy.
  • Must have a strong customer service orientation, maintain a positive, professional attitude in always representing the proper image of the Authority.
  • Must be self-motivated, have high energy and strong organization skills, and able to support cross-functional coordination in a fast-paced environment while possessing excellent judgment.
  • Ability to understand and follow complex oral and written instructions.
  • Ability to establish and maintain effective working relationships with staff and the public.
  • Strong verbal and written communication and proof-reading skills.

Other Requirements and Supplemental Information

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing this job, the employee is required to talk, hear, have eyesight, and have mobility enough to operate a variety of office machines, operate a vehicle and work in buildings with stairs and elevators.  The employee frequently is required to bend/stoop, reach above shoulder level, push, and pull.  The employee is occasionally required to squat, crawl, climb, kneel, and carry/lift up to 24 lbs.

This job description does not constitute an employment agreement or binding contract and is subject to change by the employer as the needs of the employer and requirements of the job change.

BENEFITS

SUPPLEMENTAL QUESTIONS

APPLICATION

~ Crosby Housing & Redevelopment Authority ~

Crosby HRA Maintenance Engineer

Hourly Rate           $20.00 – $24.00
Location                 Crosby, MN
Job Type                 Full Time
Supervisor             Maintenance Director
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Position Summary

The Maintenance Engineer performs maintenance, custodial work, and repair of all HRA rental units, common areas, office areas, grounds and heating and mechanical plants; oversees the Maintenance Specialist, coordination of staff, contractors and vendors to complete all building and maintenance activities.  Serves as part of team that administers federal grant dollars.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position.

  • Work as part of a team to administer the (CFP) Capital Fund Program, including long range planning, internal needs assessments for public housing properties, scheduling of contractors, progress inspections, completion of punch list items. Work with architects and engineers to assure timely and satisfactory completion of CFP projects.
  • Plans, organizes, and oversees the work of Maintenance Specialist and contractors involved in the operation, repair, and maintenance of the HRA facilities.
  • Ability to perform functions of Maintenance Specialist
  • Receive and respond in a timely manner to work orders for repairs and maintenance to HRA properties.
  • Schedule and coordinate inspections of HRA properties including PHAS (Public Housing Assessment System) and PASS (Physical Assessment Subsystem) compliance of Public Housing properties
  • Train others in the proper use of cleaning products and tools including the carpet cleaning machine, grounds keeping and lawn care equipment
  • Diagnose repairs at HRA properties, delegate to appropriate maintenance staff or contractor and, if necessary, acquire bids from contractors and vendors. Make recommendations to the Rehab and Maintenance Director for significant repairs or maintenance
  • Assist in the development and monitoring of property budgets
  • Knowledge and understanding of blue prints and bid specifications
  • Determine the need for maintenance tools, supplies and equipment and maintain an inventory system
  • Ability to read and understand operating manuals for parts and equipment and track all warranties related to equipment  and capital expenditures
  • Other activities as directed by the Rehab and Maintenance Director

Minimum Qualifications

A combination of four years of education and/or experience in a position with similar regular job duties or a combination of relevant education, training and experience that meets the requirement to successfully accomplish the assigned duties and responsibilities as determined by the Rehab and Maintenance Director.  Possession of a valid driver’s license and access to reliable transportation.  Must have a MN Boiler Engineer license or the ability to obtain it within nine months of hire.  Must be available to handle emergency service calls in on-call capacity that includes nights, weekends and holidays.

Knowledge, Skills and Abilities

  • Knowledge of HUD standards, regulations and procurement guidelines is preferred
  • Knowledge of applicable building and property compliance codes
  • Knowledge and experience in building systems, structural, mechanical, plumbing, HVAC systems and electrical repairs and replacement
  • Ability to initiate work projects and make independent decisions
  • Coordinate and oversight of contractors and vendors
  • Ability to organize and systemize department procedures
  • Willing to attend training deemed essential or beneficial to position or to maintain certifications
  • Ability to use computer and relevant software

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

While performing the duties of this job the employee is required to see and hear in the normal range in order to receive detailed information; communicate verbally and in written form to receive and convey detailed and important instructions to others and be understood.   If eye or hearing correction is needed, the proper correction needs to be used at work.

Physical demands regularly require using of hands to finger, handle, feel or operate  tools or controls, stooping, climbing ladders, bending, kneeling, crouching or crawling, reaching with hands and arms, pushing, pulling and lifting,  frequently requires standing, walking, climbing or balancing and repetitive motions, occasionally requires sitting.  The employee must occasionally lift and/or move more than 100 pounds; frequently up to 50 pounds and constantly up to 20 pounds.

Work regularly requires operating machines, motor vehicles, equipment and tools, exposure to moving mechanical parts and occasionally working in high, exposed places, exposure to toxic chemicals and exposure to risk of electrical shock.  Work is performed in a variety of environmental conditions, both indoors and out, with exposure to temperature variations, noise, vibrations, fumes, odors and airborne particles; performed generally in a moderate to loud noise location.  Worker may be required to wear protective gear such as eye, ear and respiratory protection.

This job description does not constitute an employment agreement or binding contract and is subject to change by the employer as the needs of the employer and requirements of the job change.

BENEFITS

SUPPLEMENTAL QUESTIONS

APPLICATION